HALL MIDDLE SCHOOL
200 Doherty Drive, Larkspur, CA 94939
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Larkspur/Corte Madera

Henry C. Hall Middle School PTA EXECUTIVE BOARD MINUTES

Meeting of Tuesday, October 15, 2002
1:15pm • Hall Middle School

Members Present: Ann Arabian, Bob Cone, Kathie Cummins, Claudia Gropper, Liz Krakow, Trish Mihalek, Cynthia Peterson, Diana Putterman, Becky Reed , Rebecca Sarokin, Barbara Solomon, Susy Vrouvas, Suman Vyas.
Members Absent: Ann Morrison

1. PRESIDENT’S WELCOME
   The meeting was called to order at 1:15pm.

2. APPROVAL OF MINUTES
   A motion was made by Becky to approve the minutes from the September 17, 2002 executive board meeting as written. This motion was seconded by Diana. The minutes have been approved.

3. TREASURER’S REPORT
   See attached sheet. We renewed $6,000 in a three month CD. We have $35,000 in the bank. This figure is slightly inflated because we have deposited lunch income, but haven’t paid the bills yet.

4. PRESIDENT’S REPORT
   Old Business
   
   1. Chalk Festival
      This was a great event, but was not well attended. We had only about 60 people. We’re thinking maybe we could have it on a different date. There were many other events occurring on the same weekend. Perhaps we could have it early in September after a school day, or have it during school as an art program activity.
   2. Jamba Juice
      We purchase 210 juices every Wednesday. Last week we sold all but 3. Its very popular.
   3. Membership
      We are at 61% membership right now. We are aiming for 70%.
   4. QSP Magazine Sales
      Today was the first turn in day. Friday is the second one. We have plenty of help. All proceeds from this event benefits the student council.
   5. Dance Chaperones
      We still need chaperones. Let us know if you can do it.
      
   New Business
   1. Grade Level Vice Presidents’ Update
      In the sixth grade, we have the pumpkin carving coming up. We found all the tools. One hundred pumpkins will be delivered to Hall by Paradise Markets. The student council pays for the pumpkins.
   2. Health and Safety
      Bonnie is working on the emergency phone tree. Each grade level VP will get a packet with classroom contacts.
   3. P.E. Uniforms
      P.E. has extra uniforms for those who forget theirs at home that day. We need volunteers to wash these twice a week. Kathie Cummins and Diana Putterman volunteers to do this.
   4. Photo Day
      We need volunteers for the morning shift. We have 4 people in the afternoon.
   5. Musical
      Becky sent home a questionnaire about Hall students putting on a musical performance this year. There would be an afternoon rehearsal schedule. We would need some seed money from the PTA to start with, and we would make it back from ticket sales. There may be some one-time only costs. We will be charging the participants a fee between $45 and $100. This pays for things like costumes. Hall would have one show with 6th, 7th, and 8th graders involved. At Neil Cummins, it hasn’t been decided if it should be kindergarten through 5th or 3rd through 5th. We want to include as many children as possible. There is no set budget yet. We will know in November, but we may need around $6,000 to start with.

5. PRINCIPAL’S REPORT
   
   • The library is getting closer to being done. The librarians are in the room. We need to have the computers set up before we can have students check out books. We’re hoping this will be by November 15th, maybe sooner. We will need volunteers to help shelve all the books and materials. We can use help anytime next week. Call the Neil Cummins library and let them know you’ll be coming.
   • Two science labs will move on Friday. The children will be in classes on Monday.
   • The technology lab is waiting for connectivity. This may be done by next week.
   • The gym is scheduled to be ready by mid-January. It may be done beforehand.
   • Once the facilities are done, we will have a grand opening celebration. A ribbon cutting, etc.
   • Lockers are being moved back. Their mechanisms will be fixed and they will be newly painted gray.
   • Thursday, October 29th is 8th grade picture day.
   • Work on the hall field could begin in September if we get reasonable bids come in. Then we could be done by the fall.
   • Superintendent Update—we will have meetings next week asking for community input on our search for a new superintendent.
   • The district applied for a solar heating project. Our district only has to pay for 10% of the cost and the state pays the other 90%. If we get it, we would get it this summer. Our cost would be $17,000. This would be made up in 20 months with reduced heating bills. There has to be a curriculum in grades kindergarten through 4th, to go along with this.

6. TEACHER’S REPORT
   Trish Mihalek is the teacher rep this year. We have a parent volunteer to work with the children in Mathletes. He is Larry Reed. We still need others for the geography bee, and the Science Fair.

MEETING ADJOURNED
Meeting adjourned.

Submitted by Susy Vrouvas, Secretary
[minutes approved at Executive Board meeting of November 19, 2002]