Henry C. Hall Middle School PTA EXECUTIVE BOARD MINUTES
Meeting of Tuesday, January 16, 2003
1:15pm • Hall Middle School
Board Members Present: Ann Arabian, Kathie Cummins,
, Marilyn Dineen, Claudia Gropper, Nicole Kowalski, Liz Krakow, Trish
Mihalek, Ann Morrison, Cynthia Peterson, Diana Putterman, Becky Reed,
Rebecca Sarokin, Barbara Solomon, Susy Vrouvas, Susan Wirta, Sumon Vyas
Welcome:
The meeting was called to order at 1:20pm.
A call was made for any corrections to the minutes before approving them.
A motion was made to approve the minutes of November 19, 2002 by Barbara
Solomon. Kathie Cummins seconded this. The minutes were approved.
Hall Musical Theater Update: Becky Reed
We needed a technical director for the play. Cynde Denny has stepped up
to help with this. We have no sound system yet. It would cost about $30,000
to get a complete installed system. Right now, we’re looking at
a portable system which costs about $7,000. When we finally get a permanent
system, we can use some of the components from the portable system for
it. So far the PTA has funded $7,000 for the production. “Grease”
will cost $4500 (directors, royalties, posters) + $5300(PTA’s share
of the cost of the sound system) =$9800. After income from ticket sales,
PTA funding will hopefully be only $1500.
A question was raised by Nicole Kowalski (a school board member), about
looking into using Bond funds set aside for San Clemente on Neil Cummins
and Hall Schools. Due to the budget situation in Sacramento, there is
a very low chance of opening up San Clemente school, anytime soon. Some
members said they felt this couldn’t be done without being sure
of approval by the voters who passed the bond issue, especially those
who live in East Corte Madera. We didn’t vote or come to a consensus
on this.
Treasurer’s Report:
There is less income from the lunch program than was in the budget. There
was $13,000 income in our budget and we actually made $6,000. We can change
some numbers around in the budget however, since not all of the expected
expenditures were used. We can reduce the budgets for health and safety,
community service, parent education and the scholarship categories. So
we have money from other categories to make up for the lunch program.
We can also reduce the balance forward from $4,000 to $2,000 for next
year. If we did this, we would have money to give towards the sound system.
If the play makes money, which it should, then we can change it back to
the $4,000 balance forward.
We can consider selling chocolate chip frozen cookie dough as a fundraiser.
There is 45% profit in this.
A point was brought up by the parliamentarian that if we revise the budget
by $500, we need to go to the general membership for approval. It was
decided to call a general membership meeting next Tuesday, 1/29/03 at
3:00pm at Hall to ask to revise the budget as indicated above. The play
would need this sound system by the end of February.
It was proposed by Becky Reed to take a vote among the board members
for approval of funding for the sound system. Cynthia Peterson seconded
this. This was unanimously passed.
A motion was made to approve a change in our annual budget from $34,000
to $29,000 by Barbara Solomon. Susy Vrouvas seconded it. This was also
unanimously passed.
Old Business:
- Lunch Program — Does any one want to head the
cookie dough fundraiser?
- Membership — 210 of the 296 families are PTA
members this year. Also 14 staff have joined as well.
- Health and Safety — the emergency phone tree
is done. It should be out by the end of the week.
- PE clothes — we need a volunteer to wash clothes
every other Friday.
New Business:
- 6th Grade V.P. — We will be making Valentine’s
Day cards for senior citizens on Friday February 7th during 6th period,
in the classroom. We need two parent volunteers in each class for this.
- 7th Grade V.P. — We will have the Merry Old
England Faire this spring. There is no set date yet. It’s usually
sometime in May. Someone asked if there was a possibility of 7th and
8th graders doing it together, since last year’s 7th grade class
didn’t get to have one due to construction. Mrs. Dineen felt that
the 8th graders are very busy by spring. Maybe some could help if they
wanted
- 8th Grade V.P. — There will be a 7th/8th-grade
dance on February 14th. We need chaperones for this.
Principal’s Report-
The transition has gone smoothly from Bob Cone to myself [Marilyn
Dineen] taking over as principal.
On Wednesday, January 19th, there is a meeting at the Marin County Board
of Education on school shelters.We need someone from our school to go
to this meeting.
At Town Center, there is Celebrate the Arts Display. We have 8 pieces
of art on display there by our students. We need volunteers to man the
display.
Teachers’ Report:
We may need help with petitioning Sacramento against the Governor’s
budget proposal.
Meeting adjourned at 2:45pm.
Submitted by Susy Vrouvas, Secretary
[minutes approved at Executive Board meeting of February 11, 2003]
|
